Earlham City Council Meeting

December 14, 2015

The Earlham City Council met in regular session on Monday, December 14, 2015, at Earlham City Hall. Mayor Dusky Terry called the meeting to order at 7:00 p.m. and the following answered roll: Lillie, Petersen, Royster, Stancil, Swalla. Also present were council members-elect Fredericksen and Griswold. Staff: Clerk Hibbs, Public Works Supervisor Coffman, Police Chief Heimdal.

  1. Approve Agenda
    • Motion by Royster, seconded by Petersen, to approve the agenda.
    • Roll: Ayes – unanimous. Motion passes.

Swearing in of new Mayor Jeff Lillie, and Council Members Adam Griswold and Brock Fredericton

  1. Public Hearing - CDBG Housing Rehabilitation Grant Application (See attached minutes of public hearing)
    • Motion by Royster, seconded by Petersen, to close public hearing.
    • Roll: Ayes – unanimous. Motion passes.
  2. Public Forum – No comments.
  3. Consent Agenda:
    • Minutes of November 9, 2015 regular session Council meeting
    • Minutes of November 23, 2015 special session Council meeting
    • November 2015 Treasurer’s report
    • December 2015 Claim and Receipt report
    • Approval Class E Liquor License, Class B Native Wine Permit, and Class C Carryout Beer Permit, with Sunday Sales, for Casey’s General Store #2644.
    • Approval of sewer credit for 130 NW 7th Street due to running hose.
    • Approval of Mayor’s appointment of Patricia Laird and Michele McDaniel to Earlham Library Board.
    • Approval of Resolution No. 15-29, Setting Wages for Public Works Position #3 Effective Upon Start Date.
    • Approval of Resolution No. 15-30, Approving Current Location of Stop Signs in the City of Earlham, Iowa.
    • Approval of Resolution No. 15-31, Approving Current Location of No Parking Zones in The City of Earlham, Iowa
    • Motion by Lillie, seconded by Stancil, to approve consent agenda.
    • Roll: Ayes – unanimous. Motion passes.
  4. Public Works Report, Gary Coffman, Public Works Supervisor
    • Hydrants have been winterized, trees trimmed, lagoon calibrated, and Christmas decorations put up. Coffman stated he had a discussion with Ory’s regarding hunting. He also presented pictures taken at Gender Park regarding previous complaint on hunting and trespassing. He mentioned there is a no trespassing sign posted at the park which the City did not put up. Council directed him to remove the sign as well as fix our fence which had been cut. He reported he has received two inquiries in response to ads placed for the street sweeper. Bids are due December 28th.
  5. Boards, Commission, Committee Reports - None
  6. Police report, Police Chief Jason Heimdal
    • Warranty work was done on Explorer. Has had a number of domestic disturbance calls. All Good Guns has requested having a testing barrel outside the shop. Consensus of Council was not to allow this.
  7. OLD BUSINESS
    • Consider approval of Third Reading of Ordinance No. 375, Amending the Code of Ordinances of the City of Earlham, Iowa, 2007, Chapter 61 Traffic Control Devices, by Adopting a New Section 61.01A Pertaining to the Installation of Traffic Control Devices by Council Per Resolution
      • Motion by Stancil, seconded by Lillie, to approve Consider approval of Third Reading of Ordinance No. 375, Amending the Code of Ordinances of the City of Earlham, Iowa, 2007, Chapter 61 Traffic Control Devices, by Adopting a New Section 61.01A Pertaining to the Installation of Traffic Control Devices by Council Per Resolution
      • Roll: Ayes – unanimous. Motion passes.
    • Consider approval of Third Reading of Ordinance No. 376, Amending the Code of Ordinances of the City of Earlham, Iowa, 2007, Chapter 69 Parking Regulations by Adopting a New Section 69.01A and Delete Section 69.06 No Parking Zones
      • Motion by Royster, seconded by Stancil, to approve Third Reading of Ordinance No. 376, Amending the Code of Ordinances of the City of Earlham, Iowa, 2007, Chapter 69 Parking Regulations by Adopting a New Section 69.01A and Delete Section 69.06 No Parking Zones
      • Roll: Ayes – unanimous. Motion passes.
    • Consider approval of Third Reading of Ordinance No. 377, Amending the Code of Ordinances of the City of Earlham, Iowa, 2007, Chapter 65 Stop Or Yield Required, by Adopting a New Section 65.01, and Deleting Current Sections 65.01, 65.02, 65.03, and 65.04
      • Motion by Lillie, seconded by Royster, to approve Third Reading of Ordinance No. 377, Amending the Code of Ordinances of the City of Earlham, Iowa, 2007, Chapter 65 Stop Or Yield Required, by Adopting a New Section 65.01, and Deleting Current Sections 65.01, 65.02, 65.03, and 65.04
      • Roll: Ayes – unanimous. Motion passes.
    • Consider approval of Third Reading of Ordinance No. 378, Amending the Code of Ordinances of the City of Earlham, Iowa, 2007, Chapter 116 Cemetery
      • Motion by Stancil, seconded by Petersen, to approve Third Reading of Ordinance No. 378, Amending the Code of Ordinances of the City of Earlham, Iowa, 2007, Chapter 116 Cemetery
      • Roll: Ayes – unanimous. Motion passes.
    • Consider approval of Third Reading of Ordinance No. 379, Amending the Code of Ordinances of the City of Earlham, Iowa, 2007, By Adding a Provision Pertaining to Penalties in Chapter 55, Animal Protection and Control
      • Motion by Royster, seconded by Lillie, to approve Third Reading of Ordinance No. 379, Amending the Code of Ordinances of the City of Earlham, Iowa, 2007, By Adding a Provision Pertaining to Penalties in Chapter 55, Animal Protection and Control
      • Roll: Lillie-aye; Petersen-aye; Royster-aye; Stancil-nay; Swalla-aye. Motion passes.
    • Consider approval of Third Reading of Ordinance No. 380, Amending the Code of Ordinances of the City of Earlham, Iowa, 2007, By Adding a Provision Pertaining to Penalties in Chapter 56, Dog License Required
      • Motion by Petersen, seconded by Lillie, to approve Third Reading of Ordinance No. 380, Amending the Code of Ordinances of the City of Earlham, Iowa, 2007, By Adding a Provision Pertaining to Penalties in Chapter 56, Dog License Required
      • Roll: Lillie-aye; Petersen-aye; Royster-aye; Stancil-nay; Swalla-aye. Motion passes.
    • Consider approval of the Second Reading of Ordinance No. 381, Amending the Code of Ordinances of the City of Earlham, Iowa, 2007, Chapter 92 Water Rates, by Amending 92.02 Rates for Service.
      • Motion by Royster, seconded by Lillie, to approve Second Reading of Ordinance No. 381, Amending the Code of Ordinances of the City of Earlham, Iowa, 2007, Chapter 92 Water Rates, by Amending 92.02 Rates for Service.
      • Roll: Ayes – unanimous. Motion passes.
    • Consider approval of the Second Reading of Ordinance No. 382, Amending the Code of Ordinances of the City of Earlham, Iowa, 2007, Chapter 99 Sewer Service Charges by Amending 99.02 Rate
      • Motion by Petersen, seconded by Lillie, to approve Second Reading of Ordinance No. 382, Amending the Code of Ordinances of the City of Earlham, Iowa, 2007, Chapter 99 Sewer Service Charges by Amending 99.02 Rate
      • Roll: Ayes – unanimous. Motion passes.
  8. NEW BUSINESS
    • Becky Nardy, SICOG - CDBG Housing Rehabilitation Grant Application Discussed procedures and presented documents to sign.
    • Consider approval of Resolution No. 15-33, Authorizing the Commitment of Local Financial Support for the Community Development Block Grant Housing Sustainability Program. Stancil stated, as with the last CDBG grant, she did not believe taxpayer money should be used to benefit individual property owners.
      • Motion by Royster, seconded by Swalla, to approve Resolution No. 15-33, Authorizing the Commitment of Local Financial Support for the Community Development Block Grant Housing Sustainability Program.
      • Roll: Lillie-aye; Petersen-aye; Royster-aye; Stancil-nay; Swalla-aye. Motion passes.
    • Consider approval of Resolution No. 15-27, Adopting the Madison County Multi-Jurisdictional Local Hazard Mitigation Plan
      • Motion by Royster, seconded by Petersen, to approve Resolution No. 15-27, Adopting the Madison County Multi-Jurisdictional Local Hazard Mitigation Plan
      • Roll: Ayes – unanimous. Motion passes.
    • Consider approval of Resolution No. 15-32, Approving a Credit Card for the Earlham Public Library
      • Motion by Lillie, seconded by Swalla, to approve Resolution No. 15-32, Approving a Credit Card for the Earlham Public Library, subject to the Library Board establishing a credit card policy and procedures.
      • Roll: Ayes – unanimous. Motion passes.
    • Setting dates for 30 day suspension of retail cigarette/tobacco permit of Earlham Building Center for second violation of Iowa Code section 453A.2(1), pursuant to their settlement agreement with the State of Iowa Attorney General’s Office
      • Motion by Swalla, seconded by Royster, to begin the suspension of the retail cigarette/tobacco permit for Earlham Building Center retroactive to November 24, 2015, and end December 24, 2015.
      • Roll: Ayes – unanimous. Motion passes.
    • Consider approval of bill from Earlham Veterinary Clinic for boarding dogs Since the Earlham Veterinary Clinic has not received payment for the insufficient funds check, Council agreed it is City responsibility to pay this bill, since we had the dogs boarded. Lillie stated it is against the law to write a bad checks. Council directed Chief Heimdal to assist in recouping these funds.
    • Discussion on electronic tablets for council use Council directed Hibbs to prepare a resolution for the next meeting to include the following: 1) implement the use of personal electronic devices by the Mayor and Council members; 2) establish a technology allowance for council up to $333.00 per time in office, to purchase a tablet or similar electronic device to be use at city council and committee meetings; 3) to eliminate paper packets at council meeting and thus do away with ongoing cost associated with those and; 4) also provide a waiver to be signed releasing City of all liability that might occur due to inappropriate use of tablets.
    • Discussion and possible action on health insurance renewal Hibbs stated she received quotes from Holmes Murphy for two other companies, Wellmark and Aetna, which were both substantially higher than the renewal premiums for UnitedHealthcare.
      • Motion by Royster, seconded by Stancil, to renew the employee health insurance policy with UnitedHealthcare.
      • Roll: Ayes – unanimous. Motion passes.
  9. Mayor’s Report
    • Mayor stated employee evaluations were completed last month, and he and Hibbs will meet to discuss raises. Mayor Terry presented a certificate of appreciation to out-going council member Heather Stancil and thanked her for her service to the City of Earlham. Also, Mayor-elect Jeff Lillie presented a certificate of appreciation to Mayor Dusky Terry in thanks for his service and leadership over the past four years.
    • Clerk’s Report
  10. Imagetek services – Hibbs asked if council wanted to continue the contract with Imagetek at a cost of $300 a year. We have never really utilized their service. Council agreed to not renew the contract. Budget Workshop – Hibbs reported she attended Budget Workshop presented by Iowa League of Cities. CDBG Survey - There are 222 homes in the target area. Amy has contacted approximately one-half of those. Survey results need to be returned to SICOG by the end of the month.
  11. Council comments/discussion - None
    • Being there was no further business, the meeting was adjourned at 8:37 p.m.

Attest: ___________________________ Mary Sue Hibbs, Clerk/Treasure_______________________________________ Dusky Terry, Mayor