Earlham City Council Meeting

November 9, 2015

The Earlham City Council met in regular session on Monday, November 9, 2015, 7:00 p.m. Mayor Dusky Terry called the meeting to order and the following answered roll: Jeff Lillie, Scott Petersen, Jaime Royster, Heather Stancil, Chris Swalla. Also present council members-elect Brock Fredericksen and Adam Griswold. Staff: Clerk Hibbs, Public Works Supervisor Coffman, Police Chief Heimdal, City Attorney Sam Braland

  1. Approve Agenda
    • Motion by Royster, seconded by Lillie, to approve agenda.
    • Roll: Ayes – unanimous. Motion passes.
  2. Public Forum
    • Amanda Marsh stated there will be a Color Run on April 30th, sponsored by the Earlham Partners in Education. Mayor asked her to come back in February or March with a formal request and a map. She stated map will probably be same as Brant’s Pumpkin Run. The race will be based at the school parking lot. Since there will be a DJ with music, they will have to ask for an exemption to the noise ordinance.
    •  Jeremy Babcock was present to request a sewer credit for 460 NW 2nd Street. Since this did not make it on the agenda, the Mayor informed him it would at considered at the next meeting.
  3. Consent Agenda:
    • Minutes of October 2015 regular session Council meeting
    • October 2015 Treasurer’s report
    • November 2015 Claim and Receipt report
    • Tax abatement application for 285 NW 8th Street
    • Class C Beer License and Class B Native Wine Permit for West Side Bar & Grille
    • Tax Increment Financing Indebtedness Certification
    • Annual Urban Renewal Report
      • Motion by Lillie, seconded by Royster, to approve consent agenda
      • Roll: Ayes – unanimous. Motion passes.
  4. Public Works Report, Gary Coffman, Public Works Supervisor
    • Coffman stated in the past month they have filled pot holes, closed up the parks and pool, line painting (which will be finished in the spring), tree planting, and cemetery clean-up. He will be looking at a new street sweeper. He has 4 applications for the Public Works #3 position and will be setting up interviews soon. Caliber Concrete will be out to look at sidewalks next week. Stancil asked if we were getting outside of the bond timeline. He stated there is a 2 year bond on sidewalk and 3 year on the asphalt.
  5. Boards, Commission, Committee Reports
    • Public Safety Committee – Chair Petersen reported the archery subject was discussed following the public meeting. It was decided not to take any action on this, but to work with the code as it currently written.
    • Municipal Enterprise Committee – Chair Royster stated water/sewer rate changes were discussed along with possible storm water utility creation, water tower repair/replacement, and sewer lagoon improvements. Lillie reported on a meeting which was held with Travis Squires from Piper Jaffray and Michael Anthony of Shive Hattery to discuss the above topics. Squires will come back with an ordinance for rate increases based on current needs only (and not the above projects). Council agreed to schedule a special council meeting on November 23, 2015, to discuss/approve the ordinance.
  6. Police report, Police Chief Jason Heimdal
    • Chief Heimdal reported there were no issues with Halloween. Department did traffic control or Brant’s Race. Has continued doing traffic enforcement on the south end of town and has noticed that new signs along increased police presence seems to slow down speeders. Stancil asked a question regarding police response time.
  7. OLD BUSINESS
    • Consider approval of First Reading of Ordinance No. 378, Amending the Code of Ordinances of the City of Earlham, Iowa, 2007, Chapter 116 Cemetery
      • Motion by Stancil, seconded by Petersen, to approve the First Reading of Ordinance No. 378, Amending the Code of Ordinances of the City of Earlham, Iowa, 2007, Chapter 116 Cemetery.
      • Roll: Ayes – unanimous. Motion passes.
    • Consider approval of Certificate of Interment Rights for Earlham Cemetery.
      • Motion by Lillie, seconded by Stancil, to approve the Certificate of Interment Rights for Earlham Cemetery.
      • Roll: Ayes – unanimous. Motion passes.
  8. NEW BUSINESS
    • Becky Nardy, SICOG - CDBG Housing Rehabilitation Grant Application The monitoring for the previous CDBG is done. Letters were sent out to all homeowners for a new grant, with pre-application forms. Not very many were returned, so noticed were placed on Facebook, the Earlham Swop & Share, and the city website. There have been 34 total pre-apps received, with 19 being income eligible. She distributed a map showing the “target area”, explaining how “target area” was decided on, and stated the Fed wants such a map showing where you are focusing your efforts. Nardy also reported SICOG Housing Trust Fund can provide matching funds equal to one-half of the city matching funds. Since Earlham’s low to moderate income is at 31.9%, talked about possibility of doing LMI survey in target area to better our chances of getting the grant.
      • Motion by Lillie, seconded by Petersen, to set the Public Hearing for CDBG Housing Rehabilitation Grant Application Monday, December 14, 2015, at 7:00 p.m.
      • Roll: Ayes – unanimous. Motion passes.
    • Consider approval of Drawdown #4 for contract number 14-SW-037 (Water Main Improvement Project) in the amount of $65,416.00.
      • Motion by Royster, seconded by Lillie, to approve Drawdown #4 for contract number 14-SW-037 (Water Main Improvement Project) in the amount of $65,416.00.
      • Roll: Ayes – unanimous. Motion passes.
    • Consider approval of First Reading of Ordinance No. 375, Amending the Code of Ordinances of the City of Earlham, Iowa, 2007, Chapter 61 Traffic Control Devices, by Adopting a New Section 61.01A Pertaining to the Installation of Traffic Control Devices by Council Per Resolution
      • Motion by Stancil, seconded by Lillie to approve the First Reading of Ordinance No. 375, Amending the Code of Ordinances of the City of Earlham, Iowa, 2007, Chapter 61 Traffic Control Devices, by Adopting a New Section 61.01A Pertaining to the Installation of Traffic Control Devices by Council Per Resolution
      • Roll: Ayes – unanimous. Motion passes.
    • Consider approval of First Reading of Ordinance No. 376, Amending the Code of Ordinances of the City of Earlham, Iowa, 2007, Chapter 69 Parking Regulations by Adopting a New Section 69.01A and Delete Section 69.06 No Parking Zones Mayor noted the deleted section should be 69.08 and not 69.06.
      • Motion by Stancil, seconded by Lillie, to approve the First Reading of Ordinance No. 376, Amending the Code of Ordinances of the City of Earlham, Iowa, 2007, Chapter 69 Parking Regulations by Adopting a New Section 69.01A and Delete Section 69.06 No Parking Zones, as amended
      • Roll: Ayes – unanimous. Motion passes.
    • Consider approval of First Reading of Ordinance No. 377, Amending the Code of Ordinances of the City of Earlham, Iowa, 2007, Chapter 65 Stop Or Yield Required, by Adopting a New Section 65.01, and Deleting Current Sections 65.01, 65.02, 65.03, and 65.04
      • Motion by Lillie, seconded by Royster to approve the First Reading of Ordinance No. 377, Amending the Code of Ordinances of the City of Earlham, Iowa, 2007, Chapter 65 Stop Or Yield Required, by Adopting a New Section 65.01, and Deleting Current Sections 65.01, 65.02, 65.03, and 65.04
      • Roll: Ayes – unanimous. Motion passes.
    • Consider approval of First Reading of Ordinance No. 379, Amending the Code of Ordinances of the City of Earlham, Iowa, 2007, By Adding a Provision Pertaining to Penalties in Chapter 55, Animal Protection and Control Stancil requested clarification on language and had discussion with City Attorney Braland on same.
      • Motion by Royster, seconded by Swalla to approve the First Reading of Ordinance No. 379, Amending the Code of Ordinances of the City of Earlham, Iowa, 2007, By Adding a Provision Pertaining to Penalties in Chapter 55, Animal Protection and Control
      • Roll: Lillie-aye, Petersen-aye, Royster-aye, Stancil-nay, Swalla-aye. Motion passes.
    • Consider approval of First Reading of Ordinance No. 380, Amending the Code of Ordinances of the City of Earlham, Iowa, 2007, By Adding a Provision Pertaining to Penalties in Chapter 56, Dog License Required Mayor mentioned Section 1 states “Section 55” and it should read “Section 56”
      • Motion by Petersen, seconded by Lilie, to approve the First Reading of Ordinance No. 380, Amending the Code of Ordinances of the City of Earlham, Iowa, 2007, By Adding a Provision Pertaining to Penalties in Chapter 56, Dog License Required, as amended
      • Roll: Lillie-aye, Petersen-aye, Royster-aye, Stancil-nay, Swalla-aye. Motion passes
  9. Mayor’s Report
    • Annual employee evaluations will take place in November. Mayor-elect Lillie will participate in those along with Mayor Terry. Mayor encouraged all council members, new and old, to attend the upcoming Municipal Leadership Institute, if they have never done so.
  10. Clerk’s Report
    • Look ahead at health insurance policy cost – Received information from Holmes Murphy regarding United Health Care policy change/renewal. Council directed Hibbs to have Holmes Murphy obtain quotes from other companies. FY15 Annual Financial Report - Not ready for approval at tonight’s meeting, but will have ready for the special meeting on November 23rd.
  11. Council comments/discussion
    • Stancil asked why we purchased new LED streetlamp bulbs. Lillie explained there was a design flaw and as we replace burnt out bulbs, we will receive credit.
  12. Adjourn – Being there was no further business, the meeting was adjourned at 8:30 p.m.

Attest: ___________________________ Mary Sue Hibbs, Clerk/Treasure_______________________________________ Dusky Terry, Mayor